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List is a web based tables and contains collection of information that you share with team members. Lists supports concurrent, multi user edits against on centralized set of rows and columns.
Various types of Lists on Project Workspace:
- Communication Lists
- Tracking Lists
- Custom lists
Communication Lists:
Announcements: share news and status and to provide reminders. Announcements support enhanced formatting with images, hyperlinks, and formatted text.
Contacts: Use a contacts list to store information about people or groups that you work with. You can store information like Name, Email, and Phone information for all the contacts.
Team Discussion: Use a discussion board to provide a central place to record and store team discussions that is similar to the format of newsgroups
Tracking Lists:
Issues: Use an issue-tracking list to store information about specific issues, such as support issues, and track their progress. You can assign issues, categorize them, and relate issues to each other. Issues on Project Workspaces can be linked to project plan in project professional.
Risks: Use a Risk-tracking list to store information about specific risks, such as project risks during the project execution, and track their resolving stages. You can assign risks, categorize them, and relate risks to each other. Risks on Project Workspaces can be linked to project plan in project professional.
Deliverables: Use the Deliverables list to communicate key deliverables and dates. These can be linked with Project Professional to manage dependencies across projects.
Tasks: Use a task list to track information about projects and other to-do events for your group. You can assign tasks to people, as well as track the status and percentage complete as the task moves toward completion.
Project Tasks: To store information that is similar to a task list, but also provide a visual or Gantt view with progress bars, use a project task list. You can track the status and percentage complete as the task moves toward completion. Please remember, it is not possible to define task dependency on the tasks.
Calendar: Use a calendar list to view upcoming events in calendar based view. A calendar provides visual views, similar to a desk or wall calendar, of your team events, including meetings, social events, and all-day events. You can also track team milestones, such as deadlines or product release dates that are not related to a specific time interval.
Surveys: To collect and compile feedback, such as an employee satisfaction survey or a quiz, use a survey. You can design your questions and answers in several different ways and see an overview of your feedback.
Links: Use a links list as a central location for links to the Web, your company's intranet, and other resources. For example, you might create a list of links to your customers' Web sites.
Custom Lists:
You can customize and add items to these lists, create additional lists from the list templates that are already available, and create custom lists with just the settings and columns that you choose.
Custom list can be created by using one of the following methods.
- Customize and add items to existing lists
- Create additional lists from the list templates that are already available
- Also possible to create the custom list by importing external excel file
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